An HR Officer is responsible for managing a variety of human resource tasks, including recruitment, employee relations, and ensuring compliance with labor laws. They play a key role in maintaining a productive and positive work environment, handling employee records, and implementing HR policies. Strong communication and organizational skills are crucial for this role.
HR Officers are essential in all sectors, from corporate to public services, making this role in high demand. It’s an excellent career for those interested in managing workforce operations and enhancing company culture.
For more information on HR Officer jobs and other career opportunities, visit Job-nests.xyz. Explore listings and take your first step into a rewarding HR career today!
1. HR Officer
Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding and Health & Safety issues and acting and following up on all concerns appropriately.
Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.
Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.
Are financially responsible. We make financial choices carefully based on the needs of the children, students and our schools.
Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.
For all staff in school we share a responsibility to ensure that children are safe and properly supervised at all times. Our school is committed to ‘amazing learning’- providing enjoyable and meaningful learning experiences so that every pupil makes as much progress as possible. All staff are expected to adhere to The Aquila Professional Code of Conduct and commit to promoting our vision – ‘A happy community school with amazing learning at its heart where pupils are empowered to make choices, engage in meaningful learning experiences and make exceptional progress’. Our focus is providing children with amazing learning and to be the school of choice for the community we serve.
The Aquila School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.
HR Officer Key Responsibilities
- Talent acquisition and on boarding
- Assist with the recruitment process by placing job ads, ensuring budgets are available, creating job descriptions, scheduling interviews, screening candidates, creating job offers and contracts
- Assist with the on-boarding including uploading documents to the HR/ISP & KHDA systems
- Ensures all new joiners have their reference checks in place
- To liaise with new joining staff and ensure that their documentation is completed prior to joining, KHDA approvals and visas/work permits are in place prior to joining
- To liaise with various teams to ensure that new joiner items are ready and in place before they join
HR Operations
- To support the HR Manager in all HR operational processes
- To ensure all relevant staff have appropriate Health insurance and receive their annual / bi-annual benefits as per their contracts
- To ensure all staff have the relevant documentation and approvals and to ensure that no staff or contractors working alongside children are allowed in school until they have three good references, safeguarding training, ten-year police checks and confirmation of qualifications and identity
- To ensure a smooth exit is achieved by those leaving by following the exit formalities and following up on payment of their end of service dues. Issuing them with an experience letter
- To maintain historical human resource records by designing a filing and retrieval system, keeping past and current records
- To keep up to date with best practice and legislation
- To liaise with the PRO to ensure documentation required for governance is in order
- To assist with organizing in house or off-site activities for all staff
- To maintain a visible, professional and high profile within the school
- To maintain staff records on the Cezanne database and ensure staff are trained on how to use it
- To submit for approval, the monthly attendance report for payroll purposes
- To log staff attendance and inform the HR Manager of patterns of staff attendance
- Monitoring, and reviewing staff performance
- Provide information and reports on data such as staff turnover, references, cost per hire, training hours per person, etc.
- Ensure compliance with regional and local legal requirements by enforcing adherence to requirements
- Manage systems for staff attendance recording and ensure the absences are recorded on the HR system
- Ensure compliance is met on the CBC and safeguarding as required by ISP & the School
Compensation & Benefits
Prepares contracts, contract addendums, offers, and agreements for any compensation and benefit awarded to employees.
Organizational development
Serve as a partner to provide advice on organisational design issues.
Talent development/education
Ensure performance management opportunities are in place for all staff to enhance their ability to achieve goals and capability to assume increased levels of responsibility.
To co-ordinate booking of Professional Development for staff in line with school priorities and compliance documentation
Government Relations
- Ensures all employees have their KHDA, work permit and Visa approvals
- Ensures all licences are up to date and follow up with the PRO before expiry.
- To ensure legal compliance by monitoring and implementing applicable human resource requirements; KHDA guidelines, RTA guidelines and approvals for bus drivers and monitors
Health and Safety
- Take all necessary and reasonable precautions to protect students, equipment, materials, and facilities
- Assist in implementing all policies and rules governing student life and conduct
- Ensure that, all the necessary health and safety rules and procedures are being followed
- Maintain an awareness of all the health and safety measures to be taken when in school
In addition, all staff are required to carry out any tasks required by the school or the regional office to facilitate the smooth day to day running of the school
To be line managed by the school HR manager
Hours of work- 7.15 am to 4:00 pm Monday to Thursday, and up to 12:00noon on Friday’s, plus occasional evening and weekend work
Holidays- 30 calendar days per year
You consistently demonstrate and role-model the ISP Leadership Competencies in all that you do.
Learning & Getting Better. Continually demonstrates personal commitment and passion for learning and getting better using evidence and feedback; supporting others in their continual learning, development and growth.
- Outcome driven. Can be counted on to find solutions. Is consistently looking to exceed goals and is focused on KPIs.
- Resilience. Can deal with setbacks and challenges calmly and effectively.
- Community Focus. Is committed to meeting and exceeding the needs and expectations of our students and their families.
- Integrity & Ethical Management. Has the ability to work ethically and with integrity; helps others feel valued; upholds and models the ISP Vision, Purpose and Principles.
- Agile. Responds and adapts to changing circumstances; manages and solves problems by providing solutions in a climate of ambiguity.
- Planning & Decision Making. Makes decisions on the best course of action and then plans, organises, prioritises and balances resources to achieve the desired outcome.
Diversity & Equity. Has the sensitivity, awareness and skill to understand the values, behaviours, attitudes and practices across cultures that supports all children and adults to learn and work effectively.
ISP Commitment to Safeguarding Principles
ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.
ISP Commitment to Diversity, Equity, Inclusion, and Belonging
ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.
2. Administrative Officer – JINS
The Administrative Officer is responsible to meet, greet, and directing
Parents, Guests, and Vendors to staff. The post holder will also provide
secretarial, clerical, and administrative support in an effective and efficient
manner
Main Accountabilities
- To provide outstanding administration support for the Nursery, ensuring it
- operates efficiently and effectively.
- answer the telephone in a friendly, professional, and efficient manner – to
- troubleshoot and solve problems where appropriate, be proactive in decision
- making, and support in addressing issues.
- support and manage the preparation and execution of Nursery events.
- work under the general direction of the Nursery Manager supporting the day-to-day
- operations on the Nursery site.
- act as an integral part of the Nursery team, to be a welcoming point of contact
- for parents and children both face to face and remotely, and as such contribute
- to the overall aims of the Nursery.
- first in line to accept and process messages and act as a filter system
- regarding telephone inquiries and personal callers to the Nursery reception.
- ensure a welcoming environment and a positive first impression of the Nursery
- and school.
- record and respond to correspondence via the Nursery office
- support the office function, including general administration duties as
- directed by the Nursery Manager.
Processing and organizing Nursery admissions.
carry out any other reasonable request from the Nursery and Academy’s
leadership team.
input pupil data as directed by the Nursery Manager.
manage and update social media accounts linked to the Nursery.
Maintain
security by following procedures and controlling access (monitor logbook, issue
visitor badges)
Maintains
supplies inventory by checking stock to determine inventory level; anticipating
needed supplies; placing and expediting orders for supplies; verifying receipt
of supplies.
Work
collaboratively with various stakeholders to complete key tasks & projects.
Compliance
with all policies and procedures of the Nursery.
Job specification
Candidate
with a bachelor’s degree in business administration or management
- Minimum of 4 years of professional administrative experience
Excellent
customer service skills - Ability to effectively communicate information and ideas in
written and verbal format and build and maintain relationships. - Strong computer skills with demonstrated proficiency in Word,
Excel, PowerPoint, etc. - Excellent interpersonal skills with the ability to work
effectively with all levels of staff and management
Application Process:
Candidates
are invited to complete our Online Application by visiting:
http://forteseducation.com/Careers/Current-Openings