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1. Trademark Assistant
Deliver comprehensive administrative support to one or more lawyers, ensuring seamless workflow.
Manage and prepare information by transcribing, formatting, editing, retrieving, and transmitting text, data, and graphics as required.
Provide meticulous support in processing, amending, and proofreading complex legal documents to ensure accuracy and compliance.
Proactively maintain lawyers’ calendars, ensuring all deadlines are tracked and met without exception.
Organize, file, scan, and copy legal documents with precision and efficiency.
Consistently adhere to company policies and procedures, maintaining the highest standards of confidentiality and professionalism.
- Skills
- Minimum of 2+ years of proven experience in handling legal documents and terminology, with expertise in Trademarks and general law.
- Advanced proficiency in MS Office programs, including Word, PowerPoint, Excel, and Outlook.
- Strong familiarity with legal technology, particularly document management systems.
- Exceptional written and verbal communication skills in English, with a keen eye for detail.
- Demonstrated ability to collaborate effectively within a team of lawyers and other professionals.
- Outstanding time-management skills, coupled with a high degree of accuracy and speed in typing.
- Proven capacity to prioritize workloads, manage competing deadlines, and deliver results under pressure.
- Superior organizational skills to maintain order in a fast-paced environment.
- A consistently professional, courteous demeanor and a commitment to excellence.
Preferred Candidate
Nationality
India; Philippines
2. Office Administrator / Accounts Assistant
We are seeking a proactive, highly organized, and versatile Office Administrator / Accounts Assistant to join our dynamic auditing firm in Dubai. The ideal candidate will play a pivotal role in ensuring seamless coordination between clients and staff, maintaining financial accuracy, and handling a wide range of administrative and accounts-related tasks. While the primary focus will be on administration, the role also includes supporting client accounts by managing bookkeeping and financial records for select clients.
Key Responsibilities:
Client Coordination:
- Act as the primary touchpoint for client communications.
- Coordinate client tasks and track progress with the team.
- Office Management:
Maintain and update petty cash statements for office expenses.
Ensure timely and accurate record-keeping for company financials (e.g., payments, cheques, receipts).
Accounts Support:
- Handle bookkeeping and manage financial accounts for select clients.
- Assist the accounts team with preparing basic financial statements and reports.
- Ensure smooth financial operations, including cheque management, and proactively address potential issues (e.g., avoiding bounced cheques).
- Official Liaison:
Visit official offices for tasks such as visa processing, trade license renewals, company formation, and other administrative requirements.
Internal Coordination:
Monitor staff activities and maintain an updated status of ongoing tasks.
Support senior management in ensuring smooth business operations.
Skills
Qualifications and Skills:
- Education: Bachelor’s degree in Accounting, or related fields preferred.
- Experience: Previous experience in administration, bookkeeping, or related roles is an advantage.
- Familiarity with UAE processes for visa applications, company formation, and related administrative tasks is a plus.
- Strong organizational and multitasking skills.
- Excellent communication skills (verbal and written), with a deep fluency in English. Other languages are always a plus.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint).
- Knowledge of basic accounting practices, including bookkeeping.
- Attention to detail and the ability to handle confidential information.
Preferred Candidate
Years of Experience
1 years
Degree
Bachelor’s degree / higher diploma