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1. Administration Assistant
To provide general administrative services and/or secretarial support. This role is typically focussed on the
completion of tasks and work routines which are semi-related. Interaction with contacts within other
departments is routine and usually uncomplicated. The use of a computer is at a basic level and
somewhat frequent.
JOB ACCOUNTABILITIES LINKED TO OBJECTIVE AREAS (MAXIMUM OF 10)
- Organise appointments as required and prepare necessary documents, keeping designated employees
- advised of their daily schedule and ensure availability of facilities, meeting rooms etc. Where required,
- handle all aspects of internal customer service to ensure a professional, accurate and informative service.
- Receive cash, prepare daily reports on the same and highlight discrepancies where the case. Support
- supervisory staff in billing and account reconciliation where required. Prepare and submit applications,
- government forms, permit requests etc. for employees.
- Prepare documents, passes, licenses and forms for submission to HR, Staff Travel, and other internal
- departments for staff as required.
- Complete timekeeping activities such as: input of sick, absence, leave, overtime to ensure accurate records
- are maintained. Assist in compiling routine management reports. Recommend improvements to
- process/procedure to seniors.
- Maintain department records for timekeeping and highlight attendance trends or issues to management.
- Compose and dispatch routine letters, memos and other correspondence for the department. Sort,
- consolidate and distribute incoming mail items and other documents in an organised and timely manner.
- Prepare documents for distribution to internal and external departments as per department requirements.
- This includes photocopying, collating, scanning, faxing, laminating, binding etc. Wherever required by role,
- update information systems and prepare routine reports.
- Maintain an efficient filing system for the department and ensure logs or standard reports are as per requirements. Ensure information is accurate and up to date.
- Ensure hardware assets are in working order (photocopier, telephones, fax).
- Order and maintain office stationary supplies, with logs of daily activity.
Qualifications & Experience: 3. MINIMUM QUALIFICATIONS/EXPERIENCE/KNOWLEDGE/SKILLS
Qualifications
10 Years schooling or equivalent
Experience
Administration. General administration 1+ Year
Knowledge/Skills
Experience in Administration. General Administration
Knowledge/skills
Experience in an administrative or office environment.
Computer literate with working knowledge of Word, Excel etc.
Safety Sensitive Role:
No
Leadership Role
No
2. Office Assistant – Facilities Maili
To provide basic administrative or general office support. This role is typically focused on the completion of standardized tasks and work routines.
Job Accountabilities linked to objective areas
- Pack, sort and distribute documents/mail items in an organised and timely manner, ensuring this is done as per agreed guidelines and pre- defined procedures, where relevant. Highlight discrepancies or expectations to the supervisor.
- Prepare standard documents for distribution to internal and external departments as per department requirements. This includes photocopying, collating, scanning, faxing, laminating, binding etc.
- Maintain general logs or standard reports as per department requirements, forwarding for or obtaining management approval where required. Ensure information is accurate and up to date. This includes basic data entry for timekeeping, forms, applications etc.
- Maintain files as per department requirements. Ensure filing is organised and up to date, discarding or recycling outdated documents outside of the storage period.
- Ensure hardware assets are in working order (photocopier, telephones, fax etc).
- Order and maintain office stationary supplies, keeping logs of all transactions.
- Provide routine services, including typing, tracking appointments and contacting clients, as well as providing general office administration assistance. Update section staff members on various issues such as meetings,
interviews
Qualifications & Experience
Qualifications
10 Years schooling or equivalent
Experience
1+ Years in Administration or General Administration
Knowledge/Skills
Experience in an administrative or office environment.
Computer literate with working knowledge of Word, Excel etc.
Languages: English
Salary & Benefits
Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotels stays around the world.
Company: Emirates
Employment Type: Full Time
Education Level: Matriculation/O-Level
Experience: 1 Year
Job Type: Admin
Location
Dubai