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Today, we are excited to highlight Receptionist job openings in the USA. Whether you’re looking to advance your career or explore new horizons, Job-Nests is here to help you connect with the right opportunities. Stay tuned for more updates and job listings from around the globe.
1. Receptionist
Provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties.
SUPERVISION RECEIVED
Reports to the City Secretary.
SUPERVISION EXERCISED
None; however, exercises autonomy and sound judgement over tasks as assigned.
ESSENTIAL DUTIES AND RESPONSIBILITIES
As the first person that our citizen-customers will encounter, it is essential that the receptionist maintain a friendly, approachable, and customer-oriented demeanor to ensure that the first impression of the City is positive. Position requires strict adherence to the City dress code.
Providing a professional presentation to the public; consistent and professional dress and demeanor
Providing callers with information such as city addresses, directions to various locations, phone and Fax numbers, e-mail addresses, city website and other related information
- Greeting clients and visitors with a positive, helpful attitude answering, forwarding, and screening phone calls
- Taking accurate messages and relaying them to the appropriate party in a timely manner dealing with queries from the public and customers
- Maintaining visitor logs; monitor visitor access and maintain security awareness.
- Receiving and announcing guests and directing them to the appropriate/correct location
- Assist with the coordination of meetings.
- Coordinating meeting room bookings
- Preparing meeting and training rooms
- Tidying and maintaining the reception area
- Sorting and distributing mail.
- Providing general administrative and clerical support
- Coordinating the pick-up and delivery of express mail services (FedEx, UPS, etc.)
- Assisting in the ordering, receiving, stocking and distribution of office supplies
- Assisting with other related clerical duties such as photocopying, faxing, filing, and collating.
- Performs all other duties as assigned
- PERIPHERAL DUTIES
Represents the City at functions as required.
MINIMUM QUALIFICATIONS
High School diploma or equivalent required.
One (1) year administrative experience preferred.
KNOWLEDGE, SKILLS AND ABILITIES REQUIREMENTS
- Excellent verbal communication skills.
- Excellent interpersonal and customer service skills.
- Basic understanding of administrative and clerical procedures and systems.
- Proficient with Microsoft Office Suite or related software.
- TOOLS AND EQUIPMENT USED
Personal computer
10-key calculator
Multi-line Phone
Copy machine
Fax machine
PHYSICAL REQUIREMENTS
The physical requirements described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Prolonged periods of sitting at a desk.
Must be able to lift up to 15 pounds at times.
Please be advised that the Town of Pecos City is a drug-free workplace. All candidates with job offer are required to complete a pre-employment drug screening and background check.
2. Contracts Specialist
This position is negotiable/remote anywhere The Nature Conservancy is authorized to conduct business in North America,Canada, and Latin America.
May need to work during Eastern/Central core business hours. This position requires minimal travel and working long and flexible hours as needed.
WHO WE ARE
The mission of The Nature Conservancy (TNC) is to conserve the lands and waters upon which all life depends. As a science-based organization, we develop innovative, on-the-ground solutions to the world’s toughest environmental challenges so that people and nature can thrive. Our work is guided by our values, which include a commitment to diversity and respect for people, communities, and cultures. From a rewarding mission to career development and flexible schedules, there are many reasons to love life #insideTNC. Want to know more? Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.
One of TNC’s primary goals is to cultivate an inclusive work environment so that employees around the globe have a sense of belonging and feel that their unique contributions are valued. We know we’ll only achieve our mission by hiring and engaging a diverse staff that reflects the communities in which we work. Recognizing that people bring talent and skills that have been developed outside the scope of a job, we take a holistic approach to recruitment that considers life experience in addition to the professional requirements listed in our postings. Please apply – we’d love to hear from you. To quote a popular saying at TNC, “you’ll join for the mission, and you’ll stay for the people.”
WHAT WE CAN ACHIEVE TOGETHER
The challenges facing our planet today require comprehensive solutions that address the well-being of people and nature and lay the foundation for future conservation efforts. Promoting policies that provide benefits to both people and nature is critical to securing lasting conservation outcomes. The work and expertise of The Nature Conservancy’s North America Region Office (NARO) and North America Policy & Government Relations (NAPGR) programs are integral to this effort. NAPGR is helping to shape the government policies that help make possible achievement of transformative conservation outcomes to address climate change, enhance protection of lands, waters, and the ocean, and provide food and water sustainably. We have an awesome task at hand, and the work that you do here will have a direct impact on our success.
The Contracts Specialist will act as the sole expert on contracting with the North America Regional Office (NARO), which requires a comprehensive understanding of contracting at TNC. They will work towards meeting the department’s strategic priorities of the team by drafting all contracts and grants-out, advising on the best agreement mechanism, alternative clauses, special risk factors, and editing project descriptions, while providing excellent customer service to project managers. The Contracts Specialist role will provide analysis and guidance in satisfying administrative requirements based on extensive knowledge of policies and procedures. The role’s responsibilities include day-to-day tasks and activities related to contracts management.
The Contracts Specialist will direct and respond to inquiries about program agreements, create resource materials, and draft correspondence. Additionally, they may work closely with members of the Legal and Finance teams. This role reports directly to the Finance Manager. The location for this position is flexible within the United States.
The Contracts Specialist will use available systems and resources to maintain, track and report on agreements in the various stages of development using a SmartSheet contract database. They will be well versed in the systems and resources utilized by the team in order to execute assigned tasks. Additionally, the role will communicate or distribute information to assist staff in making decisions, solving problems, and improving workflow. Additional duties may be required to enhance the work of the team, including, but not limited to, developing documentation, providing recommendations and targeted training related to the contracting, and enhancing the systems and tools used by the team.
Financial responsibility will include coordinating and tracking vendor payments, and producing reports used by finance and program staff that may be used to make financial and programmatic decisions and participating in budget preparation.
This position requires minimal travel and working long and flexible hours as needed, due to the time zone ranges of North America Region Office. The work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
WE’RE LOOKING FOR YOU
Are you looking for work you can believe in? At TNC we strive to embody a philosophy of Work that You Can Believe in where you can feel like you are making a difference every day. We’re looking for someone with strong experience in leading a diverse, multi-disciplinary team.
The ideal candidate should have exceptional communication and collaboration skills and experience designing, organizing, and directing complex projects. This is an exciting opportunity to contribute to the ongoing mission of conservation by directing and shaping the work of our team!
WHAT YOU’LL BRING
- Bachelor’s degree and 3 years related experience or equivalent combination.
- Experience generating reports and analyzing and interpreting data.
- Experience managing and implementing multiple projects.
- Experience with business process analysis and/or improvement.
- Experience with current technology in relevant field.
- Experience working with cross-functional teams.
DESIRED QUALIFICATIONS
- Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated;
- Ability to implement complex processes.
- Ability to use existing technology to achieve desired results.
- Demonstrated experience using diplomacy and tact to build strong relationships and motivate staff.
- Experience coordinating projects.
- Experience interpreting guidelines to achieve desired results.
- Knowledge of current trends in the specific field.
- Strong organizational skills, accuracy, attention to detail and ability to manage multiple tasks.
- Successful experience implementing strategic program goals.
WHAT WE BRING
Since 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff and partners, we impact conservation around the world!
TNC offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, a 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work well-being benefits. Learn more about our benefits on our Culture Tab on nature.org/careers.
We’re proud to offer a flexible work environment that supports of the health and well-being of the people we employ.
SALARY INFORMATION
The starting pay range for a candidate selected for this position is generally within the range of $57,500 – $85,500 for annual base salary. This range only applies to candidates whose country of employment is the USA. Where a successful candidate’s actual pay will fall within this range will be based on a variety of factors, including, for example, the candidate’s location, qualifications, specific skills, and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market, and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment.
APPLY NOW
To apply for job ID 55650, submit your materials online by using the Apply Now button at https://careers.nature.org/. Need help applying? Visit our recruitment page or contact applyhelp@tnc.org.
Our recruiting process is a rolling interview process to ensure we engage applicants in a timely manner. This means we review applications in the order in which they are received. Once a strong candidate pool is identified, the role will be unposted. The timeline may vary depending on the expressed interest in the role, so we highly encourage candidates to apply as soon as possible.
The Nature Conservancy is an Equal Opportunity Employer. Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.
The successful applicant must meet the requirements of The Nature Conservancy’s background screening process.
Do you have military experience? Visit our U.S. Military Skills Translator to match your military experience with our current job openings!
TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to applyhelp@tnc.org with Request for Accommodation in the subject line.
An attractive salary and benefits package is part of TNC’s value proposition to our employees. TNC strives to provide competitive pay and bases salaries on the geographic location of the role committing to being equitable across groups and providing hiring salary ranges when possible.
Since we support flexible and remote work for our employees, many positions have a flexible location within countries where we’re registered as a Non-government Organization and established as an employer. This may mean we’re unable to provide a hiring salary range in the posting for some of our positions. However, candidates invited to be part of our interview process will be provided their location specific range upon request.